Using the Export Content page

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Introduction

The Export Content page allows you to export content from Google Docs and Notion to any of your connected Content Management Systems. It allows you to export multiple documents simultaneously and specify additional export settings for each document.

The Export Content page can be accessed by selecting the “Export Content” option in the sidebar of the Cloudpress application.

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An overview of the export process

The export process consists of 3 steps, namely:

1. Selecting the content source
2. Selecting the connection for Content Management System (CMS) you want to export to
3. Selecting the files you want to export and specifying additional export settings for each file

At the top of the page, you will see your status in this process and your selected export options. For example, when you first access the page, the status will be empty, and a little blue dot will indicate that you are at the first step, namely, selecting the content source.

Once you have selected a source, the status will be updated to indicate the source you have selected. The blue dot will also indicate the next step, selecting the destination you want to export to.

Once you have selected the destination, the status will update to indicate your selected connection. The blue dot will indicate that you are at the final step, selecting the exported files.

Let’s look at each of these steps in more detail.

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Select the content source

The Export Content page allows you to export content from either Google Docs or a connected Notion account. The first step of the export process will allow you to select the content source. You will always have the option to select from Google Docs. If you have connected a Notion account, those accounts will also be listed.

To proceed, click on either the “Google Docs” item or the Notion account you want to export from.

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Select the export destination

The next step is to select the connected CMS account you want to export to. You will see all the CMS accounts you have connected listed.

To proceed, click on the account you wish to export the content to.

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Select the documents to export

The final step is to select the documents you wish to export and optionally specify additional export settings for each document. The procedure to select a document is slightly different, depending on whether you selected Google Docs or Notion as the content source.

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Specify additional export settings

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Google Docs settings

When exporting from Google Docs, you can specify additional settings that determine how the document content is processed. Access these settings by clicking the “Show Settings” button.

The settings panel contains various settings that you can toggle on or off.

1. Use property table. The setting allows you to use a property table to set additional fields in your CMS when exporting content. This is useful when you want Cloudpress to update additional field values on your behalf, for example, the author or category of a blog post. You can find a detailed explanation of this feature in our documentation on setting additional field values with the Google Docs Add-on.
2. Auto-detect embeds. When this option is enabled, Cloudpress will attempt to convert standalone links in a single paragraph to the appropriate embed in your CMS. For example, if you have a paragraph containing only a link to a tweet, Cloudpress will convert it to the correct embed when exporting the document to your CMS.
3. Convert single-cell tables to code blocks. This option is useful when you want to include programming code snippets in your content. When enabled, Cloudpress will convert any single-cell table (i.e. a table with one row and one column) to a code block when exporting the document to your CMS.
4. Treat single-cell tables with a dotted border as raw content. Enabling this option will treat a single-cell table with a dotted border as raw content. This means that the content inside that table will be sent to your CMS as-is. This allows you to export content to your CMS that is not supported by Google Docs, for example exporing a custom Gutenberg block to WordPress. Please refer to our documentation on exporting custom content.

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Document settings

You can specify additional export settings by clicking on the gear icon in the selected document list.

This will open a settings panel that allows you to specify additional settings, such as changing the document title. We are working on adding additional settings, such as specifying values for fields in your CMS, such as the author or category.

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Export the documents

Once you have selected all the documents you want to export, you can click on the “Export All” button to submit the documents for export.

Cloudpress displays the progress of the export for each document below the title. The export happens in the background, and the time it takes to export the content depends on the size of the document and the number of images in the document. Typically, a document is exported within 1 to 10 seconds.

Once all the documents have been exported successfully, a message will be displayed indicating that the exports are complete. You can review the export logs on the job history page.

You can click on the “Export More Documents” button if you’d like to export another batch of documents. This will restart the export process, allowing you to select a new source, destination, and documents for export.